If you would like to make a booking just follow these steps;
1.Please ensure you read our conditions for hiring the Hall and the related Fire Safety document which is very important.
2. Please email the Bookings organizer at firstname.lastname@example.org or telephone 01778 347464 to make sure your required date(s) are available
3. Download and fill in two Bookings forms. Please note this is the form of a pdf document which can easily be read and printed out. If you require pdf reader software go to www.adobe.com or www.foxitreader.com.
One form to be returned with the requested payment. one form to be retained for your information..
4. For all costs please contact the Bookings organizer.
5. IMPORTANT - If a booking is cancelled within 7 days of the event the deposit will be withheld at the discretion of the committee.
NORTHBOUGH VILLAGE HALL COMMITTEE CONDITIONS OF HIRE
By signing the booking form (click on this form link to open the form for saving and printing) you are agreeing to the Conditions of Hire
1.No more than a MAXIMUM of 200 people are allowed in the hall at any one time and of these 120 can be seated.
2. At no time should Fire exits be blocked or obstructed. Those booking and using the Hall should make sure that they familiarize themselves with the Fire Safety notice and have understood it.
3.Please ensure that there is NO UNDERAGE drinking in the Hall.
4.It is EXTREMELY important that all users of the Hall respect local residents with regard to noise levels from both the users of the Hall and any hired music. There must be NO music at all after 23:45. (Should there be any failure to follow these guidelines could jeopardise our Licence and proposed future bookings of the hall)
5.Unless the event is one where participants can 'bring your own alcohol' a licence number must be provided before any keys will be handed over. This will include both honesty bars and 'sales' using the 'every-raffle-ticket-wins-a-drink' system or anything similar .
6.Under ALL circumstances if there are ANY damages or breakages these will be paid for by the hirer of the Hall.
7.NO Sellotape is to be used. Having just had the Hall refurbished we would like to keep it in this condition for as long as possible
8.When the event has finished could you please ensure the following:
a)It is essential that ALL rubbish is emptied into outside bin and the Hall left clean
b)Please stack All tables on the appropriate trolley. All CHAIRS used from STORE TO BE RETURNED AND STACKED AS PHOTOGRAPH. CHAIRS FOUND IN THE HALL SHOULD BE RETURNED TO THE HALL. FAILURE TO DO THIS MAY RESULT IN AN EXTRA CHARGE
Chairs should not be stacked more than 3 high.
c)The kitchen MUST to be left clean and tidy - All crockery/cutlery used MUST be returned to cupboards and drawers.
d)Please make sure All party decorations are removed at the end of hire
e)The Hall should be thoroughly tidied and left as found, including toilets
f)All lights and heating to be switched off at the end of hire.(Failure to do this may result in addition charge).
g)Please make certain that all windows and doors are secured at the end of hire
h)Only soft balls to be used in the hall NO FOOTBALLS
i)Under no circumstances are fireworks to be discharged in the HALL or ON THE PLAYING FIELD.
j)Please return keys TO THE ISSUING OFFICER.
a)The law states that no-one must smoke within five metres of any door or window that opens.
b)By signing the booking form the hirer agrees to ensure this smoking policy is adhered to and that any fine imposed upon the Hall by the appropriate authority will be passed onto, and paid by, the appropriate hirer.
c)The hirer also agrees to ensure the 'smoking area' is left clean at the end of the hire
Your co-operation is very much appreciated.
Northborough Village Hall Committee
NORTHBOUGH VILLAGE HALL COMMITTEE FIRE SAFETY
It is ESSENTIAL that before signing the booking form the hirer must read the fire safety document (click on this link to open).
Please read condition 8 carefully